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8 time-saving methods to send a text from your computer

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Advanced SMS guides Tips, tricks & hacks 8 min read | Marinela Potor wrote in blog on April 10, 2024

Ever wondered how you can save time if you send a text message from your computer instead of your phone? Then you’ve come to the right place! We’ll walk you through eight time-saving methods.

Texting from your phone obviously works just fine. However, there might be reasons for you to look for more efficient methods. Especially when you start using SMS to communicate with your customers, typing out every single message manually on a phone becomes quite tedious. The good news is: there ARE more efficient ways to send SMS, especially from a computer.

1. Send a text from your computer with a texting platform

The easiest way to send a text from your computer is to use a professional texting platform like Sinch MessageMedia. These platforms are specifically designed to make it as convenient as possible for businesses to send text messages to customers or staff.

How does this work?

A texting platform is typically a web-based software. So sending a text message works just like sending an email: you just type it on your computer and hit send. On Sinch MessageMedia, for instance, this includes group texts, bulk messaging, personalised marketing texts, two-way conversations, automations, and several integrations like Hubspot, Zoho, NetSuite, Salesforce, Shopify, and more.

You can also include engaging multimedia elements in your text messages, such as sending images or mobile landing pages.

Are you also using other messaging channels, such as Instagram, Facebook Messenger, or Google Messages? No problem! With Sinch MessageMedia, you can manage all messages from one inbox.

How do I get started with a texting software?

Sinch MessageMedia is designed to be a no-frills solution. So, it only takes minutes to start texting! All you have to do is:

  • Sign up for our 14-day free trial and set up your account
  • Select the type of message you want to send
  • Add phone numbers by uploading your contact list or exporting a spreadsheet
  • Write your message
  • Include an unsubscribe option for campaigns
  • Hit send

Send SMS from your computer, easily

Ditch manual texting. Build strong connections with your customers by staying on top of messages, via our online SMS platform.

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2. Send text messages through your Windows phone link

If you’re using a Windows computer, you can send a text from your computer by using the Phone Link feature. This service is available for Android devices and iPhones. Only messages from the past 30 days are shown.

How does this work?

  • Go to or search for your Phone Link feature.
  • Select “Messages”.
  • Start a new conversation by selecting “new message”.
  • Now enter the name or phone number of your contact and choose the contact you want to text.
  • This will start a new message thread.

You can also include images, emojis, and GIFs by clicking on the three menu dots. For select Samsung devices, RCS is also available.

3. Send SMS from your Mac

Similarly, if you’re using an iPhone, you can also send and receive text messages from your Mac computer. This requires an OS X Yosemite or later and your iPhone has to be on and connected to the same Wi-Fi network when you first launch the “messages” feature.

How does this work?

Search for “messages” by clicking on the magnifying glass (top right of your computer) and open the app. Sign into your Mac with your Apple ID. Then go to your messages feature on your phone, tap the “text message forwarding” option, and select your Mac.

Now, you can start sending messages. Simply go to “file” and “new messages” to start a new text. You enter a contact’s name or a phone number through the “+” option. You can also add videos, audio files, and photos to your text.

Keep in mind that this isn’t Apple’s business service. So, you won’t find features like bulk messaging or templates. If you’re interested in using iMessage for your business, Apple Messages for Business is the better solution for you.

4. Use Google Messages

If you use an Android phone, you can also work with Google Messages to text from your computer.

How does this work?

You’ll need an Android phone (with Wi-Fi or data connection), the latest version of the “Messages” app on your phone, a web browser, and your computer has to be connected to the internet.

To get started, you have to sync your phone with your Google Messages.

  • Open the “Messages” app on your phone.
  • Select “Device pairing”.
  • How, go to your computer and open Google’s web messaging service in your browser.
  • You’ll see a QR code that you then need to scan with your phone.
Scan the QR code to pair your devices through Google Messages. (Source: Google)

This pairs your two devices, which allows you to now send text messages through Google messages from your computer.

However, just like with Apple, this Google feature is really meant for private users. However, there’s a business option as well, Google Messages for Business.

5. Send texts with Google Voice

Google Voice can also work for sending text from your computer.

How does this work?

This method requires a Google Voice account (there’s a free version and business plans), a computer, and an internet connection.

Once you’ve set up an account, open the “Messages” tab in your dashboard. You’ll see the option to “send a new message” in the top left corner. Clicking on it opens the “to” field where you can enter your contact’s phone number. Now, all you have to do is compose your message and hit send.

Important: Google Voice is only a suitable option if you want to send one-on-one messages. Bulk messaging is not allowed on Google Voice and could get your account suspended!

6. Send text messages from your computer via email

With a professional SMS tool, businesses can also send an email as a text message from a computer.

How does this work?

Some online SMS tools offer an email to SMS option. Sinch MessageMedia, for example, integrates into your existing email service via our SMS API, so you won’t need to download new software. You can also use your existing email service. All you have to do is email us your SMS, and we’ll convert it to a text message and send it to your customers. This can be a one-on-one message, a group text, an alert, or even an MMS.

Email to SMS

Communicate with customers promptly and efficiently – while you are on the go!

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7. Send SMS with a VoIP service

The Voice over Internet Protocol (VoIP) allows you to make and receive phone calls as well as text messages through an internet-based application. One of the most well-known VoIP services is probably Skype, but there are many other providers, both, for private users and businesses.

How does this work?

VoIP means that calls or text messages are sent and received over the internet instead of a landline or mobile phone network. This means that you can use your computer to text with a VoIP service. Because VoIP providers route calls and messages through the internet, it can also be cheaper to send a text message via VoIP than through a carrier network.

In order to use a VoIP service, you usually have to download a provider’s application and sign up for an account. Some providers charge a fee for sending text messages and calling.

However, unless you’re using a business VoIP solution, these apps don’t go beyond sending single text messages from your device.

8. Use a website for free online SMS

When looking for convenient ways to send a text from your computer, you’ll find many offers from free browser-based services like Opentextingonline or AfreeSMS.

How does this work?

These sites are pretty straight-forward: you select a country, add the recipient’s phone number, write your text, and hit “send”. While this is a convenient service when you’re on vacation abroad or want to text a family member in a different country, there are several shortcomings for business texting.

  1. There are no bulk messaging features. So you’ll still end up doing a lot of manual copy-and-paste work.
  2. These sites don’t have any options for two-way messaging. So if customers answer your messages, have questions, or you want to use text messaging for customer service, these free programs aren’t helpful.
  3. You don’t have options to add variables for personalization for scaling marketing messages.
  4. There are no group text features.
  5. These sites might also not comply with data and privacy regulations.

You also want to be cautious when using a free service to ensure security standards like two-factor authentication or spam-free messaging.

That’s why, overall, when looking to scale your SMS customer communication, you’re better off with a professional tool like Sinch MessageMedia. Here, you can not only send texts from your computer, but you also get access to many features, such as bulk messaging, automation, two-way conversations, and several integrations, and you can do all of this in a safe environment. And the best part is, our solution is really no-frills, so you can get started in minutes!

FAQ: How to send a text from a computer

You sure can! The easiest way is to use an online texting platform like Sinch MessageMedia.
Typing a message on your keyboard is more efficient and convenient than doing it on a phone. For businesses, there are added benefits, such as scaling your customer communication and reducing the workload for your team.
You can, and in a private context, that’s typically fine. However, when you want to use SMS for your business, these free tools lack relevant business features like bulk texting and CRM integrations and you also want to proceed with caution to make sure your customer communication stays secure.
This depends on your goal. If you want to send messages to friends and family from abroad, a free online service or VoIP app are a good choice. If you want to use SMS in your customer communication, you’d want a professional texting tool like Sinch MessageMedia that offers features like bulk messaging, alerts, email to SMS, analytics, two-way conversations, and many integrations.
For businesses, there are specialised tools like Sinch MessageMedia that let you convert your emails into text messages.

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