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Last updated December 2023
Automatically sending SMS messages can save you hours spent on manual tasks, will improve customer experience, and keep your tone of voice consistent. Rather than initiating and replying to text messages one at a time or relying on generic mass texts, simplify common tasks with smart messaging.
Connecting with your audience and solving problems can be automated with a few thoughtful clicks. Both parties win when it comes to SMS automation, too. So, rather than play phone tag or wait for an email that sits idly in an inbox, automate a 2-way conversation for maximum efficiency.
While the concept of configuring automation may seem daunting, you can implement complex messaging simply; it’s simply thinking, ‘if this, then that’. Think about what you want to achieve with your automation, as well as common conversation streams, and logic will prevail.
We’ll break down how it works, share some automated text message examples, and give you some best practice tips.
SMS automation refers to text messages being automatically triggered based on conditions (or ‘rules’) that have been set up in advance.
These conditions can be set up to be as simple or as complex as you like. From basic ‘yes’ or ‘no’ questions to niche scenarios, they are easy to set up. And, once they are launched, you can set and forget them or update them as your needs change.
To start with, choose up to four different conditions that relate to the SMS you receive.
1. Message type is [custom field]
2. Message content [does not contain/contains] [any/all] of the following keywords [custom field]
3. Date and time received is [between date & time/before/after] [custom field]
4. Receiving number is [custom field]
And, based on these, you can then perform any of the following actions.
For context, let’s explore ways to put this feature into practice.
For entertaining and easy campaigns, host a text-in competition wherein participants text in their entries. This is a great way to collect customer mobile numbers, so long as they opt in to receive further communication from you.
We’ve seen this done well on radio programs that have a dedicated mobile number. For example, “We’ll play you a song clip backwards. Text in who you think the artist is by midnight for your chance to win.”
Add a time-based rule to exclude those who have entered too late.
Your third action could be to add them to a group, so you won’t need to sift through entrants later.
Hosting SMS competitions are a great way to grow your contact list. You can also then segment them into groups for future marketing efforts. Don’t forget to include an opt out message – brush up on opt out rules.
With the growth of online shopping, take-away and click-and-collect in our society, we are often eagerly awaiting an update on one order or another. SMS can be used to proactively let people know when to expect their delivery or when it’s ready to pick up.
Send texts with timeframe options for deliveries that require the homeowner to be present.
For example, “Hey Nate, Great news! Your new sofa is ready to leave our warehouse. All we need to do is settle on a time and date that would suit you. Please reply using only the number (1-3) you’d prefer.”
Note that you can easily customise your messages by using merge tags, similar to mail merge. Add first names, addresses, times and dates by uploading a spreadsheet and matching columns within our portal.
These automations will make it easier for delivery drivers to plan out their workload, as well as keep expectant customers informed.
To keep your contact list up to date and to get the quickest replies, relying on SMS is your best bet. After all, 82% of consumers keep their SMS notifications switched on and 90% of texts are read within 90 seconds.
For instance, real estate agents often use automated SMS to stay in touch with their prospects, sellers and renters. Agents spend 60% of their time on the field, and gone are the days of people searching for properties in the newspaper. Now, they can be just a text message away.
When prospects opt-in to receive text messages about property listing updates, automatically follow up on enquiries.
For example, “Hey Jayden. Here are the top 3 listings for 2-bedroom units in your area. Reply with Property1, Property2 or Property3 to set up a viewing or STOP to unsubscribe.”
For many businesses, getting positive feedback from customers, patrons and clients make a huge difference. Be proactive by setting up automated surveys to stay on top of customers’ opinions.
For example, shine the spotlight on your happy customers and acknowledge those who are unsatisfied.
Split your automated replies based on the score they text back. Offer a discount code to encourage customers to give you a second chance and to let them know you care.
You could also add a third action and move your contacts into a group based on their replies.
If you’re on the go or are unavailable after-hours, don’t leave your customers waiting. Let them know you will get back to them when you can. Include your opening hours for effective and effortless customer service.
For example, you may be a pet groomer who has gone home for the day.